We’re really happy to announce that we’ve just completed another important module to the site – Artist’s Apply to Play. What the module enables you to do is to build a form for prospective artists to fill out with all their biog details, links to various web resources (MySpace, Youtube, Soundcloud, etc), and a range of other questions that you can control using our Form Builder (see below).

These applications are then stored in a separate part of the system where the programming team can review and rate the submissions. You can even write notes for each, with categories (such as Scheduling or Contracts).

Those successful applicants can then be promoted into the main system, carrying with them all the biog and other details that they’ve already provided, saving you from having to re-enter all that information all over again. Oh, and any of the notes that you’ve made about them will automatically appear in the appropriate places within the main Artist module, ensuring that you don’t lose track of anything important.

Again, it’s all part of our standard service. Get in touch to take a look for yourselves.

Performer Guest Lists are always a nightmare, particularly if you’re collating names for the door/gate. We have to admit that previously we weren’t handling these at all well and, frankly, this part of the system was well overdue an overhaul.

Up until now, what was happening was that the performer/their management would email a list to the festival team, who’d then type each name individually into the system, set what ticket-type they’d receive (if required) and then move onto the next one. Painful.

So, we’ve built an external form that uses the artist’s unique id and, through the power of the Messenger system, the team can instantly identify who hasn’t completed their Guest List allocation and send them the details to do so. Here’s a screen grab of the Messenger in action

Easy, huh?

The next item on our list of “stuff to complete” has been a Delegate module, to enable those of our clients who are doing conference content to manage the people attending them. The brief was fairly complex; the system had to cope with both paid delegates and those getting in free, it had to seamlessly integrate with the delegate ticket purchasing, it had to be able to send out a block of invites to a single recipient who could then pass them out to others, and all these names and details had to be managed, communicated with and, ultimately, appear in a searchable Delegate Directory.

Oh, and security is paramount, with checks required for both paid and invited Delegates, systems in place to make sure that the right people were accessing the right content and yet still maintaining the ability for the system users to control, change and edit how the system works and what content it was gathering.

We’d like to think that what we’ve done is elegant, straightforward and, hopefully, reduces a very complex process into easily understood steps. It’s already in use and, although there’s still a few loose ends to tidy up, we’re pretty happy with how it’s turned out.

Again, we’ve got a fully working model that we can show you around. Please get in touch over here; we’d love to hear from you.