There is a fine line between providing enough functionality to be useful, and adding so much that whatever you’re working on becomes unwieldy and difficult to use. So when one of our festivals asked for some “project management” to be added, we had to really work to produce something simple. There’s a million different project management solutions out there already and we’re not looking to make anything different or special. In fact, calling it “project management” software is kind of stretching the truth, when what we’ve actually built is a To-do system (we can’t call it tasks because of our new, and quite different, Bespoke Task system).
The To-do system is a simple checklist with a few added features. Instantly accessible from anywhere within the site, it’s for when you spot something that needs work but you don’t have the time to sort it now, or to write those things that might get overlooked if they’re not written down. It can:
- set due dates and priorities
- set the task for multiple people, automatically send them emails about the task and send you an email when it’s complete
- set reminder emails to go out at specified times
- write and send notes between users for specific tasks
It doesn’t do time-lines, resource allocation or gantt charts; for this sort of functionality you’ll need a big project management program (to work in conjunction with the festival system, naturally!). What we do provide is the means to remember stuff, to send small jobs to other team members and to collaborate on bigger jobs, all with the intention of keeping you on top of your event.
There’s a video below showing you the To-do system in action. I’m afraid that there’s no explanatory dialogue to go with it, it’s late and we need to get started with the next bit of development tomorrow. But it should show you enough so that you too can see how useful it will become…